Development & Marketing Associate

POSITION TITLE: Development & Marketing Associate
REPORTS TO: Library Director
FLSA STATUS: Full-time, Non-Exempt (37.5 hours/week)
DATE: May 2026
RATE OF PAY: $22.00–$26.00 per hour
APPLICATION: Send cover letter and resume to [email protected] by June 22, 2026

Position Summary

• The Development & Marketing Associate works closely with all areas of fundraising and public relations to support the Library Director and Programming Specialist.
• Provides administrative, marketing, and public relations support to meet the needs of library patrons and the organization.
• Coordinates key projects related to donor development, communications, and fundraising efforts.

Distinguishing Features

• Executes project management duties in support of marketing and communications activities.
• Provides high-quality customer service and assistance to donors in person, by phone, and through correspondence.
• Manages special projects as assigned and provides administrative support for development and marketing initiatives.

Job Requirements

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer (approximately 50%).
• Ability to lift up to 50 pounds.
• Periods of standing to lead groups, present information, and give reports (approximately 20%).
• Ability to reach, squat, and climb (approximately 20%).
• Walking (approximately 10%).
• Valid driver’s license required.

Education and Experience
Any combination of education and experience that provides the required skills and knowledge for successful performance will be considered. Typical qualifications include:

Education

• Bachelor’s degree in English, Public Relations, Business, Marketing, Social Work, or a related field, OR equivalent professional experience.

Experience and Qualifications

• Proficiency with databases, Google Workspace, and Microsoft Office Suite or equivalent software.
• Proficiency with social media platforms and WordPress.
• Demonstrated proficiency with Canva or Adobe Express.
• Knowledge of professional and ethical standards for fundraising.
• Demonstrated track record of successful project management.
• Minimum of two years of related work experience.

Skills

• Ability to maintain confidentiality of fiscal and other sensitive information and records.
• Ability to work effectively and collaboratively as part of a small team.
• Friendly, courteous, and professional demeanor.
• Willingness to engage patrons of all ages and backgrounds.
• Strong written and verbal communication skills.

Physical Activity

• Occasional lifting of boxes of books and storage materials.

Duties and Responsibilities

Development Support (45%)

• Support key volunteers working on development campaigns.
• Manage administrative functions of the development program and assist with donor stewardship and cultivation activities.
• Support volunteer committee communications, patron services, and customer service related to fundraising activities.
• Assist in preparing funding proposals, solicitor reports, gift tables, and other materials supporting fundraising efforts, particularly for Capital Campaign and Annual Fund initiatives.
• Assist in managing stewardship projects related to capital and annual giving, including mailings, emails, press releases, articles, agency reports, invitation lists, recognition gifts, and sponsor materials.
• Draft written materials including correspondence, fundraising appeals, newsletter articles, and related communications.
• Help identify and cultivate prospective donors in Corporate and Annual Giving areas.
• Manage proofreading, distribution, and deadlines for donor listings in an accurate and timely manner.
• Assist with fundraising and special events, including invitation management, design, production, and attendee follow-up.
• Work collaboratively with volunteer committees, staff, and community partners as appropriate.
• Ensure a donor-centered approach in all communications and assist with cross-departmental communication efforts.

Marketing & Public Relations (55%)

• Meet bi-weekly with the Programming Specialist to review upcoming programs and events.
• Prepare flyers and promotional materials for library events and programs.
• Post flyers and announcements on social media and distribute information to schools, community organizations, elected officials, and community partners.
• Create weekly advertisements for the local newspaper.
• Promote library programs and events through social media, email marketing, and community outreach.
• Design and publish a bi-weekly e-newsletter with content provided by staff members.
• Update and maintain website content on a continual basis to highlight services, programs, and community information.
• Prepare weekly mass emails promoting programs, services, and new collection materials.
• Maintain and organize the library’s collection of digital photographs.
• Communicate with program participants regarding class registrations, materials, and cancellations.
• Provide feedback and suggestions to the Programming Specialist regarding programs and community interests.